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Re: [EP-tech] making a document upload not appear in summary page

Hi All,


Further to this, you also need to turn full text indexing off for any of the ‘hidden’ documents as well, so there aren’t any search results showing up, that then display with no documents (since they are hidden).. might be a telltale sign that you actually do have something tucked away…


We have added an extra document type e.g ‘hidden’, but also added an extra tickbox for ‘isIndexed’, which allows fulltext indexing to be set on/off at a document by document level… selecting ‘hidden’ type automatically turns the isIndexed to false.


Most of this is also discussed in the list many years ago… (3.1.x days… (20/06/2007)), my doco was updated 3 years ago, but that was for 3.3.xx updates…


In the file /opt/eprints3/perl_lib/EPrints/MetaField/Fulltext.pm
add a test for document security in the sub 'get_value'

with the following rules

   Hidden documents NEVER get indexed, regardless of the isindexed field setting.

   IF the document is Hidden, it just skips to the next one.


   IF the document isnt Hidden, then

      IF checks the isindexed flag, and if the flag is set to "TRUE"

          Index the document




sub get_value


        my( $self, $object ) = @_;

        my @docs = $object->get_all_documents;

        my $r = [];

        foreach my $doc ( @docs )


    #MB      added test for security of the document....

    #        if the document is hidden, skip and do the next document

    #        if the document isnt hidden, and the isindexed flag is true then process

               next if $doc->get_value( "security" ) eq "hidden";   

               if ($doc->get_value( "isindexed" ) eq "TRUE")


                       push @{$r}, "_FULLTEXT_:".$doc->get_id;



        return $r;










From: eprints-tech-bounces@ecs.soton.ac.uk [mailto:eprints-tech-bounces@ecs.soton.ac.uk] On Behalf Of John Salter
Sent: Thursday, 31 March 2016 2:19 AM
To: eprints-tech@ecs.soton.ac.uk
Subject: Re: [EP-tech] making a document upload not appear in summary page


Be wary! Here be wolves (with all these approaches)!


EPrints does a very good job of getting your stuff out there.

Check how your documents appear (or hopefully don’t appear) in:

- the <head> of the eprint abstract page

- OAI-PMH (in different MD formats)

- export plugins

- search output


My solution, where I wanted NO information about the document to be publicly visible (not even the fact that it existed) was:

- add a new ‘security’ option – ‘hidden’

- find any calls to ‘get_all_documents’ anywhere in your repo code or the main perl_lib

- - work out what you want to do with them

- - if it’s an internal ‘edit’ type scope, you probably want to include them

- - if it’s an external scope (e.g. export), you probably don’t


If you’re not too bothered about people being able to discover the metadata for a document, adding a new ‘security’ type, and then changing ~/archives/ARCHIVEID/cfg/cfg.d/security.pl to handle it might be another way to go.





From: eprints-tech-bounces@ecs.soton.ac.uk [mailto:eprints-tech-bounces@ecs.soton.ac.uk] On Behalf Of Adam Field
Sent: 30 March 2016 14:19
To: eprints-tech@ecs.soton.ac.uk
Subject: Re: [EP-tech] making a document upload not appear in summary page


I've implemented this in the past by doing the following:


* Create a new content type "evidence_documentation" or whatever

* Put code in document_fields_automatic to set all documents of type evidence_documentation to restricted to repository staff

* Change the render function to exclude evidence documents when rendering an abstract page (if necessary).  You should still be able to see all documents on the item control screen.







Adam Field
SHERPA services analyst developer


From: <eprints-tech-bounces@ecs.soton.ac.uk> on behalf of Michael Eadie <Michael.Eadie@glasgow.ac.uk>
Reply-To: "eprints-tech@ecs.soton.ac.uk" <eprints-tech@ecs.soton.ac.uk>
Date: Wednesday, 30 March 2016 10:54
To: "eprints-tech@ecs.soton.ac.uk" <eprints-tech@ecs.soton.ac.uk>
Subject: [EP-tech] making a document upload not appear in summary page


Hi List


Can you store a file in EPrints but make it not appear in the summary page?


We are looking at storing evidence of article acceptance with the record (e.g. an email saved as a text file), but don't want these to be publicly viewable.


I've looked at editing the document citation, (e.g. if content  = 'email' don't display anything) but this just hides metadata not the icon and link to the doc.


Is what we are trying to do possible?






Mick Eadie

Research Data Management Officer

University of Glasgow


Tel: +44 (0) 141 330 6294





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