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[EP-tech] Per user-group workflow and permissions

Hello everybody!

In our previous repository (DSpace) there are many entries of faculty-members' publications that contain only some metadata, and no manuscript is uploaded. The library staff needs a process in EPrints that will allow faculty members to *easily* update these deposits with the related manuscripts, and optionally fill-in some metadata as well. After updating these deposits, editors will review them and make them publicly available if everything is OK. Next, the faculty-members will have to be able to make additional changes, if needed. Of course, faculty will have to be able to deposit new stuff as well.

My proposal to them was to create a "group of users" (for faculty members) using a custom role, where a simple workflow will be presented to users belonging to this group, by applying the appropriate conditionals in the eprints' workflow.

What worries me is that I am not sure how this will work with permissions. In DSpace, the records have been mainly uploaded by library staff members, so when migrating the deposits, I'm not sure that I'll be able to assign an EPrints user to each one of them. OK, I'm thinking of mapping a citation pattern for each EPrints user and maybe find each deposit's "owner" based on DSpace's citation field (if exists), but I'm not sure that the appropriate information will be available in DSpace. OK, I may have to search other resources as well (eg. Google scholar), but this complicates things even more. So if I am unable to find an appropriate user during migration, I'll have to come up with a more generic solution.

Such a solution would be to maybe add all these deposits in a specific collection (a custom field I added), in a different dataset than archive, where the specific user group will be able to somehow edit all eprints belonging to this collection, and once they deposit it, the reviewer will -somehow- declare the owner and publish it if everything is OK.

A combination of both alternatives would also probably fit the problem...

I am not sure if my alternatives are feasible in EPrints, I just hope to find a solution for this requirement, because it's very crucial.

Maybe a much easier solution is around and I'm not seeing it, so any help would be greatly appreciated!

Thanks all in advance,


George Mamalakis

IT and Security Officer,
Electrical and Computer Engineer (Aristotle Univ. of Thessaloniki),
PhD (Aristotle Univ. of Thessaloniki),
MSc (Imperial College of London)

School of Electrical and Computer Engineering
Aristotle University of Thessaloniki

phone number : +30 (2310) 994379