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Re: [EP-tech] ROARMAP-questions and german policy-updates

Dear Verena,

You wrote:

On Sep 17, 2017, at 5:51 AM, v.wohlleben@posteo.de wrote:

Dear Stevan,

I have some policy-updates and want to ask some questions:

My questions:

1. These two universities i can't find about ROARMAPs search box and i don't know why: Saarland University (http://roarmap.eprints.org/1327/) and Bauhaus-Universität Weimar (http://roarmap.eprints.org/1316/).

I don’t know why the search function does not find some registered items in ROARMAP. I have been noticing it elsewhere too, in ROARMAP as well as ROAR. I hope the eprints team will be able to find and fix the problem. I am CC’in this t Professor Carr.

2. The "Last revision-date": does it mean the last policy-revision or the last time the ROARMAP-entry was updated?

It should be policy revision date, not site update date.

3. The universities of Chemnitz and Göttingen adopted their policies in 2005/2006. Chemnitz revised the policy in 2015, the ROARMAP-entry (http://roarmap.eprints.org/834/) is correct, the linked website is the new policy which contains the first one as PDF. Göttingen (http://roarmap.eprints.org/156/) adopted a new policy, it doesn't refer to the first one:

2005: https://www.sub.uni-goettingen.de/fileadmin/media/texte/informationsversorgung_z/epu/oa-policy_goettingen-edu_de_110211.pdf


This website entries both policies (2016-policy only in german version, also at the english version of the website): https://www.sub.uni-goettingen.de/en/electronic-publishing/open-access/

Is there a possibility to register two or more policy-urls in ROARMAP?

Again, I have to refer this to the eprints team that is in charge of ROARMAP. I know that the eprints software is capable of this, in principle.

4. My last question concern to "Funding for APCs where charged by journals" and "APC fund URL": what do i do with a discontinued publication fund?
The fund of the University of Düsseldorf (http://roarmap.eprints.org/1227/) ceased to exist in 2014: http://www.openaccess.hhu.de/open-access-fonds.html

There is no category for this, so I would indicate No and perhaps mention it in a note to the policy document, that there had been a fund from X to X date, and then it was discontinued. (That was the right thing to do, by the way: there should never have been a fund!)

For the policy updates below, I assume you will make them, or have made them. We cannot do the updates for you. All I can do is assign the record  ownership to you.

Best wishes,


The policy updates:

1. Bielefeld University


Policy-URL: http://oa.uni-bielefeld.de/resolution.html

2. Helmholtz Association


Policy-URL includes "Open Access Policy of the Initiative and Networking Fund" (2013) and "Open Access Policy of the Helmholtz Association" (2016):


Repositry-URL -> Helmholtz-organisations run their own repositories, listed here:


APC fund URL (where available) -> Helmholtz-organisations run their own open access publishing funds, guidelines listed here:


3. Humboldt University Berlin


Policy-URL: https://edoc-info.hu-berlin.de/en/terms-of-use/open-access-declaration/open-access-declaration-of-the-humboldt-universitaet-zu-berlin?set_language=en

4. Institute for Science Networking Oldenburg (ISN)


The institute has no OA-Policy, the linked document in "Policy-URL" is a paper about open access. The ISN helps institutions to set up an institional repository; description only available in german: http://www.isn-oldenburg.de/en/products/consulting/open-access-strategie/

Best wishes,