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Re: [EP-tech] Problems with the Coversheets plugin

Hi Annette,

I think “Admin > Manage Records > Coversheets “ might be slightly misleading.

For us, as an admin user, in the EPrints toolbar (with the ‘Logged in as xxx user’ message in it), there’s a link to ‘Manage records’. Can you see this?

If you can, the ‘Coversheets’ option should be in there.


You can create quite complex coversheets (the coversheet document itself), and complex rules to govern what they apply to.

The coversheets have a priority – so you can have e.g.

1.       a transport studies working paper gets coversheet A

2.       other working papers get coversheet B

3.       other transport studies items get coversheet C

4.       other items get coversheet D


For White Rose, we have different coversheets depending on which of the three institutions an item has been created by – using the institutional logo as well as the White Rose one.


When someone downloads an item that *could* be coversheeted, the plugin creates a coversheet event (make sure your indexer is running), and a coversheeted version of the document is created when that event is run.

Once the coversheeted document has been created, subsequent downloads will present that version.


One word of warning: PDF readers in browsers can be quite good at caching  PDFs (it can be tricky to reload a PDF once you get it!). As the coversheet plugin returns different content for the same URL (depending on the coversheeted version being available), you may need to trick the browswer/PDF viewer into reloading it. I’ve found appending a query-string to the filename to be the easiest:

Document URL: http://your.repo/123/1/document.pdf

To reload: http://your.repo/123/1/document.pdf?a

If you need to reload again, change ?a to ?b; ?c…


Hope that makes some sense – I can provide some screenshots if that would be useful.






From: eprints-tech-bounces@ecs.soton.ac.uk [mailto:eprints-tech-bounces@ecs.soton.ac.uk] On Behalf Of Annette Moore
Sent: 09 May 2016 19:27
To: eprints-tech@ecs.soton.ac.uk
Subject: [EP-tech] Problems with the Coversheets plugin



We are currently trying to install the Coversheets plugin and following through on the Wiki guidelines for Coversheets at

http://wiki.eprints.org/w/Coversheets .   Despite installing OpenOffice and the various other dependencies, we are still not seeing the options under Admin > Manage Records > Coversheets to Create New Coversheet or to upload a template.  Has anyone else experienced problems installing Coversheets and getting them up and running?  Could anyone send me a screenshot from the Coversheet page or explain the options that should be available for adding coversheets.  Whilst our IT team are working on installing the plugin, in the Library we are customising the template but it would be very helpful to understand how much flexibility there is in choice of a template.  For example, if creating a template to be used with certain Item Types, is the coversheet added automatically at the point of uploading a document or does this happen on the fly when I pdf is downloaded?  Is there an option to override the default template associated with an Item Type and select a different template?


Thanks in advance,





Annette Moore

Technical Services Librarian


The Library

University of Sussex




T:01273 877046