OA Self-Archiving Policy: University of Southampton: School of Electronics and Computer Science

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University of Southampton: School of Electronics and Computer Science (UK*


Institution's/Department's OA Eprint Archives

[growth data] http://eprints.ecs.soton.ac.uk/ (departmental publications) [growth data] http://eprints.aktors.org/ (research group publications) [growth data] http://cogprints.org/ (cross-institutional cognitive science archive) [growth data] http://psycprints.ecs.soton.ac.uk/ (journal archive)

Institution's/Department's OA Self-Archiving Policy

[Adopted 5 February 2003] --- See also OSI Handbook: http://www.eprints.org/documentation/handbook/departments.php

1. It is our policy to maximise the visibility, usage and impact of our research output by maximising online access to it for all would-be users and researchers worldwide.
     1a. It is also our policy to minimise the effort that each of us has to expend in order to provide open online access to our research output: http://eprints.ecs.soton.ac.uk/10688/
     1b. With all our research output accessible online we will be able to respond to the research assessment and other administrative initiatives with minimal input and effort from individual staff.
2. We have accordingly adopted the policy that all research output is to be self-archived in the departmental EPrint Archive before and after peer-reviewed publication. This archive forms the official record of the Department's research publications; all publication lists required for administration or promotion will be generated from this source.
3. Our policy is compatible with publishers' copyright agreements as follows:
     3a. The copyright for the unrefereed preprint resides entirely with the author before it is submitted for peer-reviewed publication, hence it can be self-archived irrespective of the copyright policy of the journal to which it is eventually submitted.
     3b. The copyright for the peer-reviewed postprint will depend on the wording of the copyright agreement which the author signs with the publisher.
     3c. Many publishers will allow the peer-reviewed postprint to be self-archived. The copyright transfer agreement will either specify this right explicitly or the author can inquire about it directly. If you are uncertain about the terms of your agreement, a directory of journal self-archiving policies -- http://romeo.eprints.org -- is available to guide you. Wherever possible, you are advised to modify your copyright agreement so that it does not disallow self-archiving.
     3d. In the rare case where you have signed a very restrictive copyright transfer form in which you have agreed explicitly not to self-archive the peer-reviewed postprint, you are encouraged to self-archive, alongside your already-archived preprint, a "corrigenda" file, listing the substantive changes the user would need to make in order to turn the unrefereed preprint into the refereed postprint.
     3e. Copyright agreements may state that eprints can be archived on your personal homepage. As far as publishers are concerned, the EPrint Archive is a part of the Department's infrastructure for your personal homepage.
4. We do not require you to archive the full text of books or research monographs. It is sufficient to archive the references along with the usual metadata.
5. Some journals still maintain submission policies which state that a preprint will not be considered for publication if it has been previously 'publicised' by making it accessible online. Unlike copyright transfer agreements, such policies are not a matter of law. If you have concerns about submitting an archived paper to a journal which still maintains such a restrictive submission policy, please discuss it with the Department's IPR and Copyright Advisor.

Added by: Stevan Harnad (Professor) harnad AT ecs.soton.ac.uk on 05 Feb 2003