[English translation follows]
Il s'agira d'une obligation, celle de l'Immediate-Deposit/Optional-Access
1. Toute publication devra être déposée.
2. L'accès au dépôt institutionnel sera, par défaut, fermé, sauf si
l'ouverture est autorisée.
En cas de doute, l'accés restera fermé afin de ne pas créer de provocation
vis-à-vis des éditeurs. Aucune querelle n'aura donc lieu.
3. Sur le serveur de la Digithèque ULg
un bouton DEMANDE DE TIRE-A-PART PAR COURRIEL/REQUEST E-PRINT sera installé et
permettra l'envoi individuel, toujours libre de droits, lui.
4. Dès que les conditions seront remplies, l'auteur demandera la mise en OA.
November 26, 2008
The policy is mandatory: the Immediate-Deposit/Optional-Access (ID/OA)
All publications must be deposited.
Wherever publisher agreement conditions are fulfilled, the author will authorize setting
access to the deposit as open access
By default, access to a deposit will be closed access, except where
open access has been authorised.
In case of doubt, access will remain closed to avoid any conflict with
publisher agreement conditions
For closed access deposits, the institutional repository http://orbi.ulg.ac.be/
will have an EMAIL
EPRINT REQUEST BUTTON which allows the author to fulfill individual eprint
(message from Rector to ULg faculty):
The increase in international visibility of the ULg [Universitée Liè] and its
researchers, mainly through their publications, as well as the support for the
worldwide development of an open and free access to scientific works (Open
Access) are two essential objectives at the heart of my action, as you
At my request, the Institutional Repository "ORBi" (Open Repository &
Bibliography) has been set up at the ULg by the Libraries Network to meet
The experimental encoding phase based on volunteerism being now
successfully completed, we can step forward and enter the "production phase"
this Wednesday November 26th, 2008. I take this opportunity to thank all the
professors and researchers who have already filed in ORBi hundreds of their
references, 70% of them with the full text. Thanks to their patience, ORBi's
fine tuning could be achieved.
From today onward, it is incumbent upon each ULg member to feed ORBi with
his/her own references. In this respect, the Administrative Board of the
University has decided to make it mandatory for all ULg members:
- to deposit the bibliographic references of ALL their publications since
 For future publications, deposit in ORBi will be mandatory as soon as the
article is accepted by the editor.
- to deposit the full text of ALL their articles published in periodicals
Access to these full texts will only be granted with the author's consent and
according to the rules applicable to author's rights and copyrights. The
University is indeed very keen on respecting the rights of all stakeholders.
 I wish to remind you that, as announced a year ago in March 2007, starting
October 1st, 2009, only those references introduced in ORBi will be taken into
consideration as the official list of publications accompanying any curriculum
vitae for all evaluation procedures 'in house' (designations, promotions, grant
Information seminars have been planned during the next months to allow every
one of you to make the tool your own thing. Help is also accessible online,
such as the simplified user's guide (also available as a leaflet) and the
The development of ORBi offers multiple advantages not only to the
Institution, but also to the researchers and their teams, such as:
- a considerable speeding up of the dissemination and visibility of the
scientific works (as soon as publication approval is granted;
- a considerable increase in visibility for the published works through
referencing in the main search engines (Googlescholar, OAI metaengines,
- centralised and perennial conservation of publications allowing multiple
exploitation possibilities (integration in personal web pages, in
institutional web pages, export of reference lists towards other applications
and to funding organisations such as the Belgian National Fund for Scientific
Research); - etc.
I hope that, despite the time you are going to devote to this somewhat tedious
task, you will soon realise the benefits of this institutional policy.