OA Self-Archiving Policy: Université de Liège

Full list of institutions

Université de Liège (BELGIUM*


Institution's/Department's OA Eprint Archives

[growth data] http://orbi.ulg.ac.be/

Institution's/Department's OA Self-Archiving Policy


[English translation follows]

Il s'agira d'une obligation, celle de l'Immediate-Deposit/Optional-Access (ID/OA)

1. Toute publication devra être déposée.

2. L'accès au dépôt institutionnel sera, par défaut, fermé, sauf si l'ouverture est autorisée.
En cas de doute, l'accés restera fermé afin de ne pas créer de provocation vis-à-vis des éditeurs. Aucune querelle n'aura donc lieu.

3. Sur le serveur de la Digithèque ULg http://orbi.ulg.ac.be/ un bouton DEMANDE DE TIRE-A-PART PAR COURRIEL/REQUEST E-PRINT sera installé et permettra l'envoi individuel, toujours libre de droits, lui.

4. Dès que les conditions seront remplies, l'auteur demandera la mise en OA.
The policy is mandatory: the Immediate-Deposit/Optional-Access (ID/OA) mandate

All publications must be deposited.

Wherever publisher agreement conditions are fulfilled, the author will authorize setting access to the deposit as open access

By default, access to a deposit will be closed access, except where open access has been authorised.
In case of doubt, access will remain closed to avoid any conflict with publisher agreement conditions

For closed access deposits, the institutional repository http://orbi.ulg.ac.be/ will have an EMAIL EPRINT REQUEST BUTTON which allows the author to fulfill individual eprint requests.

November 26, 2008 (message from Rector to ULg faculty):

The increase in international visibility of the ULg [Universitée Liè] and its researchers, mainly through their publications, as well as the support for the worldwide development of an open and free access to scientific works (Open Access) are two essential objectives at the heart of my action, as you probably know.

At my request, the Institutional Repository "ORBi" (Open Repository & Bibliography) has been set up at the ULg by the Libraries Network to meet these objectives.

[1] The experimental encoding phase based on volunteerism being now successfully completed, we can step forward and enter the "production phase" this Wednesday November 26th, 2008. I take this opportunity to thank all the professors and researchers who have already filed in ORBi hundreds of their references, 70% of them with the full text. Thanks to their patience, ORBi's fine tuning could be achieved.

From today onward, it is incumbent upon each ULg member to feed ORBi with his/her own references. In this respect, the Administrative Board of the University has decided to make it mandatory for all ULg members:
- to deposit the bibliographic references of ALL their publications since 2002;

- to deposit the full text of ALL their articles published in periodicals since 2002.

Access to these full texts will only be granted with the author's consent and according to the rules applicable to author's rights and copyrights. The University is indeed very keen on respecting the rights of all stakeholders.
[2] For future publications, deposit in ORBi will be mandatory as soon as the article is accepted by the editor.

[3] I wish to remind you that, as announced a year ago in March 2007, starting October 1st, 2009, only those references introduced in ORBi will be taken into consideration as the official list of publications accompanying any curriculum vitae for all evaluation procedures 'in house' (designations, promotions, grant applications, etc.).

Information seminars have been planned during the next months to allow every one of you to make the tool your own thing. Help is also accessible online, such as the simplified user's guide (also available as a leaflet) and the Depositor's Guide.

The development of ORBi offers multiple advantages not only to the Institution, but also to the researchers and their teams, such as:
- a considerable speeding up of the dissemination and visibility of the scientific works (as soon as publication approval is granted;

- a considerable increase in visibility for the published works through referencing in the main search engines (Googlescholar, OAI metaengines, etc.);

- centralised and perennial conservation of publications allowing multiple exploitation possibilities (integration in personal web pages, in institutional web pages, export of reference lists towards other applications and to funding organisations such as the Belgian National Fund for Scientific Research); - etc.
I hope that, despite the time you are going to devote to this somewhat tedious task, you will soon realise the benefits of this institutional policy.
Added by: Stevan Harnad () harnad AT ecs.soton.ac.uk on 11 Mar 2007