Napier University (UK*
Institution's/Department's OA Eprint Archives
Institution's/Department's OA Self-Archiving Policy
Napier University Open Access Self-Deposit Mandate:
A - Material which represents the total publicly available research and
scholarly output of the University is to be located and deposited as fulltext
in the digital “Repository@Napier”. It is University policy to maximise the
visibility, usage and impact of its research output by enabling central online
access to that corpus of work for all potential users and for researchers
throughout the world.
B - In contrast, exceptionally, mandatory deposit of descriptive metadata for
open access and identification of intellectual output will apply, where
academic outputs are deemed suitable for commercial exploitation, where
individual or institutional, royalties or revenues legally accrue from such
outputs, or where ownership of output is complex as in the film industry.
C – All research output is to be self-deposited, so that the repository forms
the official record of the University’s research publications; all publication
lists required for administration or promotion will be generated from this
D – The comprehensive, online, University repository will be used in future to
respond to bibliometric research assessments with reduced input and effort
E – Academic staff, research associates, research assistants, research
students and other members of University staff are entitled and required to
deposit digital copies of refereed and accepted research documents, or
material which has been displayed, performed or publicly shown, to the extent
that such documents or materials constitute work carried out by you during the
course of your employment and which relates or is capable of relating to the
business of the University.
• Journal articles or conference papers may be submitted as accepted drafts
not yet refereed (preprints) but it is mandatory that the refereed, final,
submitted, accepted, version (postprint) is later entered into the repository
as the last university owned version of the document. If publishers prohibit
deposit in that form then the preprint plus corrigenda should be submitted
• Pre-refereed research literature, conference papers or posters, or
accepted articles/chapters to appear in proceedings or books should be
• Post graduate students are required to deposit a digital copy of their
thesis, but may apply for a two year embargo on access as laid down in
University regulations for submission of theses.
• Staff and students in the School of Creative Industries are required to
make and deposit a representative, descriptive, record of their intellectual
output. Images, films, exhibition catalogues, sound or visual recordings of
performances or events are acceptable, although fuller records of work may be
supplied at their discretion.
• Staff are not required to deposit the full text of books or research
monographs, but are required to supply references along with abstracts and
metadata to identify the works.
F – Uploading of items in the Repository@Napier is the responsibility of
authors and researchers, as advised and supported by Learning Information
Services (LIS). Responsibility for management of the repository rests with LIS
as directed by the VP for Research & Knowledge Transfer.
G – It is University policy that each depositor should be required to make the
minimum effort in order to provide open online access to their research
output, so the “Repository@Napier” is designed to enable uploading of
documents and entry of minimal extra data. Learning Information Services staff
will administer the repository to ensure that metadata is standardised and
H – Initially, the repository manager or a designated assistant will upload
files sent to a designated email address, but depositors will be encouraged to
make their own deposits and information on the process will be made available
I - The repository manager, acting for the University, will have the right to
restrict access to the substance of digital files deposited until external
publisher agreements, copyright regulations and internal intellectual property
issues have been fully addressed.
Approved by Academic Board 25th April 2008.
Repository@Napier is the place where university research output will be held.
Advocacy is in progress and the intention is that the mandate will be enforced
Added by: Dr. David A. Cumming (Research Support Librarian) d.cumming AT napier.ac.uk on 09 Dec 2008