OA Self-Archiving Policy: Napier University

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Napier University (UK*


Institution's/Department's OA Eprint Archives

[growth data] http://researchrepository.napier.ac.uk

Institution's/Department's OA Self-Archiving Policy

Napier University Open Access Self-Deposit Mandate:

A - Material which represents the total publicly available research and scholarly output of the University is to be located and deposited as fulltext in the digital “Repository@Napier”. It is University policy to maximise the visibility, usage and impact of its research output by enabling central online access to that corpus of work for all potential users and for researchers throughout the world.

B - In contrast, exceptionally, mandatory deposit of descriptive metadata for open access and identification of intellectual output will apply, where academic outputs are deemed suitable for commercial exploitation, where individual or institutional, royalties or revenues legally accrue from such outputs, or where ownership of output is complex as in the film industry.

C – All research output is to be self-deposited, so that the repository forms the official record of the University’s research publications; all publication lists required for administration or promotion will be generated from this source.

D – The comprehensive, online, University repository will be used in future to respond to bibliometric research assessments with reduced input and effort from staff.

E – Academic staff, research associates, research assistants, research students and other members of University staff are entitled and required to deposit digital copies of refereed and accepted research documents, or material which has been displayed, performed or publicly shown, to the extent that such documents or materials constitute work carried out by you during the course of your employment and which relates or is capable of relating to the business of the University.

• Journal articles or conference papers may be submitted as accepted drafts not yet refereed (preprints) but it is mandatory that the refereed, final, submitted, accepted, version (postprint) is later entered into the repository as the last university owned version of the document. If publishers prohibit deposit in that form then the preprint plus corrigenda should be submitted instead.
• Pre-refereed research literature, conference papers or posters, or accepted articles/chapters to appear in proceedings or books should be deposited.
• Post graduate students are required to deposit a digital copy of their thesis, but may apply for a two year embargo on access as laid down in University regulations for submission of theses.
• Staff and students in the School of Creative Industries are required to make and deposit a representative, descriptive, record of their intellectual output. Images, films, exhibition catalogues, sound or visual recordings of performances or events are acceptable, although fuller records of work may be supplied at their discretion.
• Staff are not required to deposit the full text of books or research monographs, but are required to supply references along with abstracts and metadata to identify the works.

F – Uploading of items in the Repository@Napier is the responsibility of authors and researchers, as advised and supported by Learning Information Services (LIS). Responsibility for management of the repository rests with LIS as directed by the VP for Research & Knowledge Transfer.

G – It is University policy that each depositor should be required to make the minimum effort in order to provide open online access to their research output, so the “Repository@Napier” is designed to enable uploading of documents and entry of minimal extra data. Learning Information Services staff will administer the repository to ensure that metadata is standardised and completed.

H – Initially, the repository manager or a designated assistant will upload files sent to a designated email address, but depositors will be encouraged to make their own deposits and information on the process will be made available by LIS.

I - The repository manager, acting for the University, will have the right to restrict access to the substance of digital files deposited until external publisher agreements, copyright regulations and internal intellectual property issues have been fully addressed.

Approved by Academic Board 25th April 2008.

Repository@Napier is the place where university research output will be held. Advocacy is in progress and the intention is that the mandate will be enforced from Jan2009

Added by: Dr. David A. Cumming (Research Support Librarian) d.cumming AT napier.ac.uk on 09 Dec 2008