Stages for Adding an EPrint in Version 2.3+
Every stage has buttons at the top and bottom of the page labelled , and .
Step 1: Deposit Type
The first step is to indicate what kind of article you are entering into the system (e.g. a book chapter, conference paper, journal paper or thesis). Choose one of these options from the radio buttons and click on the button. Please note that the kind of article you choose will determine the kinds of metadata that you are expected to fill in on the subsequent pages.
Step 2: Core Bibliographic Information
This page is where you start to fill in the real meat of the metadata. Instead of 25-metadata-categories-on-one-page from earlier versions, the task has been split up into separate logical pages. Each part of the form has extensive explanatory text and examples, so it is less complex that it appears.
This page contains just the title and authors – both are mandatory!
Step 3: Publication Information
This page contains all the information about the journal or conference to which this article was submitted or in which it was published.
Step 4: Status of Item
This page contains information about whether the paper has been published or not, and whether it was referreed.
Step 5: Abstract and References
This page contains the articles abstract, keywords and reference list. The latter is very useful as it allows OAI services to construct citation statistics.
Step 6: Subjects
This page allows you to provide a set of archve-specific categories, chosen from a domain taxonomy. Clicking through the relevant parts of the hierarchy will reveal terms which you can [add] .
Step 7: Additional Information
This page allows you to record miscellaneous information about the eprint and to record any problems or suggestions that have occurred to you as a result of filling in the form. This will enable us to improve the user interface in subsequent versions of the software.
Step 8: Documents Attached to Item
This is where you upload the full text of your article. Clicking on will take you to further pages to describe the uploaded file. You can add as many different formats of the full text as you choose. Please note that the more easily readable formats (HTML, PDF) are preferred.
The first page (Document Information) asks for information about the format and security of the document. The second page (Document File Upload) prepares to upload the full text by specifying whether you wish to upload a simple file, ZIP or tar archive from your computer's hard disk, or a document stored on the Web at a particular URL. Clicking on the button will upload the file and add it to a list at the bottom of the page. Clicking on the button will capture the file from the Web and place it on the list at the bottom of the page. (Beware: any linked files will also be captured, which could lead to hundreds of files being recursively added to your eprint!)
Clicking on the button takes you to a page which summarises the various files you have uploaded for the various document formats (PDF and Word only require a single file, but an HTML page may contain many image files, style sheets and sub pages.)
Step 9: Deposit Verification
This page shows how the summary page for the eprint will look, and gives a complete listing of all the data that has been entered. At the bottom of the page you should click on the button if everything is satisfactory. Clicking on the button will take you to the previous step. Clicking on the will return you to your home page with the EPrint in your 'workspace' of unfinished deposits.